In this study, the aim is to find out how Erasmus MC can properly prepare for the AI Act. An iterative design approach was utilized to explore what AI project members may experience during this regulatory process. Several factors have emerged during this experimental study, including the allocation of responsibility, the importance of education and the connection of the medical, technical and legal domains. The complexity of the problem necessitates multiple solutions, which resulted in two designs, the concept of a service system and a roadmap. The service system embodies the needs of the target group, while the roadmap offers a pragmatic guide for the organization to prepare for the changes following the legislation for AI.