Leasing out unused meeting room capacity to reduce future office space needs

A case study of The Hague, Netherlands

Journal article (2021)

Authors

M.U.J. Peeters Universiteit Antwerpen
Tine Compernolle Geological Survey of Belgium, Universiteit Antwerpen
S. Van Passel Universiteit Antwerpen
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Published Date

2021

Language

English

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Abstract

Meeting rooms are reserved 30% of working hours but only used for 20% of that time. By implementing a strategy where the available capacity is leased to the wider market rather than just the building users, there is a positive impact on the economic, environmental, and social factors of the building and its surroundings. This study uses the building ‘The Globe’ in The Hague as a case study, and then projects the results to the entire city. In case of The Globe, implementing a lease out strategy achieves a reduction of 36% of the annual rent of the meeting rooms to the building's tenant. The owner benefits from a revenue increase of 12.5%, with the same operational expenses (except the reservation system), leading to a proportional higher valuation of the building. Annual energy consumption may be lowered by 6.2%. This study contributes to the literature by considering the total benefits that could be obtained by more efficient use of office space that is currently underused. The application of technology generates added value for economic, environmental, and social factors. These factors are important in real estate as they (among others) have a direct link to the Environmental, Social and Governance (ESG) analysis that investors make before proceeding with an investment.